Built exclusively for the chaotic reality of coaching centers.
Generic school ERPs fail in batch coaching academies because they don't understand multi-shift schedules, daily cash dues, and high-frequency attendance. DocentBase was engineered from the ground up for educators.
Automated Grace Period Fee Engine
Eliminate manual fee tracking and awkward verbal reminders. Automatic grace period countdowns, bKash/Nagad checkout, and instant digital receipts.
- Automated bKash, Nagad, Rocket, and Bank transfer reconciliation
- Configurable grace periods (e.g. 1st to 10th of every month)
- Instant SMS digital receipt dispatched to guardians upon payment
- Student fee balance ledger visible in real-time on Student Cockpit
3-Second Biometric & USI Barcode Attendance
Clear 500+ student batches in under 4 minutes. Seamlessly links with ZKTeco fingerprint machines, thermal QR scanners, and mobile web tap.
- Sub-second punch throughput with zero line congestion
- Instant absent alert SMS triggered directly to guardian mobile numbers
- Teacher 1-tap mobile fallback for power outages or field classes
- Monthly attendance percentage tracked automatically on student scorecards
10-Point Daily Homework & Progress Tracking
Replace messy diaries with micro-evaluations. Rate homework and class performance in 90 seconds per batch, cutting dropouts by 40%.
- 10-Point standardized rating rubric across all subjects
- Weekly parent progress trend chart displayed on Student Portal
- Early intervention alerts when a student drops below threshold for 2 days
- Batch leaderboard recognition for consistent top performers
Universal Student Identifier (USI) Multi-Batch Hub
Manage students enrolled in multiple morning, evening, and weekend batches without duplicating accounts or messy Excel entries.
- Single unique identifier (e.g. DOC-8120) across all subjects
- Cross-batch timetable conflict detection prevents double booking
- One-click batch transfers with preserved payment history
- Multi-branch student synchronization for expanding coaching chains
BTRC-Compliant Automated Parent SMS Gateway
Deliver critical notices, daily absenteeism alerts, exam marksheets, and fee reminders with 99.8% delivery rate across all Bangladesh telcos.
- Official 11-character alphanumeric sender ID masking support
- High-priority transactional route for emergency closures and notices
- 1-Click WhatsApp direct report card share fallback
- Real-time SMS credit balance tracking and low-balance warnings
24/7 Human Operations & Free Data Entry
Software is only as good as the data in it. Our physical operations team digitizes paper registers and dispatches engineers to your center for free.
- Free 24-hour turnaround paper register to DocentBase digitization
- On-site hardware deployment (ZKTeco turnstiles, LAN/Wi-Fi configuration)
- Dedicated VIP WhatsApp hotline for teacher & admin assistance
- Question bank and model test exam sheet bulk printing service
Ready to experience the calm operating system?
Join 120+ leading coaching centers across Dhaka, Chittagong, and Sylhet. We will digitize your student data for free within 24 hours.