5 min read•Updated August 2026
Monthly Tuition Fee Collection & Grace Period Automation
SUMMARY OVERVIEW
Manage monthly fee cycles, configure auto-unpaid grace periods (10th/15th/20th), track partial payments, and schedule reminders.
1. Automated Monthly Billing Generation
On the 1st of every calendar month, DocentBase generates digital fee invoices for all active students according to their batch rate and scholarship discounts.
2. Setting Up Grace Periods (10th / 15th / 20th)
Under Payment Settings, select your center's grace period. For example, if set to the 10th, students who have not cleared their fee by the 11th automatically move into the 'Overdue / Unpaid' list.
NOTE
You can trigger bulk 'Polite Fee Reminder' SMS to all overdue parents with a single click.
3. Logging Offline Cash & Manual bKash Payments
When a student pays at the reception counter, open the Payment Hub, search by Roll or Name, and click '[Paid]'. The student's digital receipt is instantly generated and SMS sent to the guardian.
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